Tunas Rent is a subsidiary of the leading automotive company Tunas Ridean Group and has grown significantly since its establishment in 2003. With offices in over 100 cities across Indonesia, including Jakarta, Tangerang, Surabaya, Semarang, Bandung, Cikarang, Makassar, Meda, and many others, the company manages a fleet of approximately 10,000 vehicles to meet diverse client needs.
Tunas Rent offers a diverse range of car rental services, including long-term rentals for corporations, short-term rentals for individual renters, and services for both domestic and international drivers. Tunas Rent also has three subsidiaries: Tunas Logistics, which provides expedition services; Tunas Fast, which offers driver management and facility services for corporations; and Tunas Auction, which specializes in auction services for cars, motorcycles, and heavy equipment.
The Challenges Tunas Rent Faced
With a large inventory and numerous branches, Tunas Rent recognizes the importance of a robust workforce and efficient internal processes to deliver exceptional car rental services. However, managing a large fleet and diverse clientele presented its own set of challenges. Tunas Rent's HR processes were initially manual, leading to inefficiencies and administrative burdens. The company's HR team was struggling with several obstacles due to manual workflows that hindered productivity:- Paper-Based Recruitment and Reporting Recruitment processes required candidates to visit the office for paper-based tests and document submissions. Manual scoring and document management added unnecessary time and complexity to the process.
- Traditional Approval Workflows The approval process was slow and reliant on physical signatures, leading to delays in decision-making.
- Excessive Paperwork The reliance on paper documents for everything from recruitment to attendance tracking was not only inefficient but also created administrative backlogs.
- Lack of Data Transparency Department heads lacked real-time visibility into approval processes, which created communication gaps and slowed down operations.
Digital Transformation with SunFish
The challenges that they were facing began to limit the company’s ability to scale efficiently and manage its growing workforce effectively. To support its continued growth, Tunas Rent sought a more streamlined and efficient HR approach and turned to DataOn’s HRIS platform, SunFish. By adopting SunFish, the company aimed to simplify its HR operations and improve overall efficiency. The modern HRIS platform offers a range of features that Tunas Rent needed in order to transform their HR processes. Key benefits for Tunas Rent include:- Paperless Recruitment SunFish’s digital recruitment process eliminated the need for paper-based tests and in-person document submissions. Candidates can now complete everything online, saving time for both HR and applicants.
- Streamlined Attendance Tracking Employees can clock in remotely, and attendance reports are instantly exported, reducing the time spent on manual attendance management.
- Simplified Contract Management HR no longer needs to rely on paper contracts. With SunFish, employee contracts, including fixed-term agreements, can be created and signed digitally within a day.
- Enhanced Data Transparency Department heads gain real-time access to approval statuses, making it easier and more transparent to track progress and allowing timely decisions.
- Automated Approvals Email reminders and digital approvals streamline the contract renewal process, reducing the time spent on manual document checks.
