Discover the Value of SunFish with our ROI calculator
Investing in an HRIS is a major decision, and understanding its financial and operational impact is essential. Our ROI calculator gives you clear, data-backed insights into how SunFish HR can drive savings, boost efficiency, and support your strategic goals. From cutting costs to employee retention to compliance savings, one thing is clear: a modern HRIS and HCM system like SunFish HR delivers measurable value.
What SunFish has to offer - Calculate your ROI
Our HRIS platform SunFish brings a host of benefits that help organizations achieve their goals. It offers businesses the opportunity to optimize internal processes, to standardize the constant exchange of data, and to better align their employees with strategic organizational goals. Did you want to find out just how much of an impact it makes? Take a moment and input your data into our ROI calculator to discover how your company can benefit from SunFish each year.
Simplify HR & People Management Today!
Designed for data security, process efficiency, and business scalability, Indonesia’s Leading HRIS Solution – SunFish – empowers your company to manage HR more strategically, data-driven, and responsively for the future.
Cost Savings from Improved Information & Data Management Efficiency
From Automation, Data Centralization & Electronic Record Keeping
Improvements in HR administration through centralization of data and automation of workflows typically yields a ca. 20% reduction in HR labor usage, freeing resources to focus on higher value tasks.
Savings Drivers:
- Reduction in manual data handling costs.
- Elimination of redundant processes.
- Improved decision-making through real-time data access.
From Employee and Manager Self Service (ESS/ MSS)
- Reduced workload on HR teams.
- Faster information retrieval and task completion.
- Improved employee satisfaction and efficiency.
From Better Onboarding Processes
- Efficient data collection and paperwork completion.
- Reduced turnover from better onboarding experiences.
- Accelerated time-to-productivity for new hires.
- Better availability and management of learning
From Automated Claims Processing
Online claims management improves claim accuracy and expedites payment while reducing processing costs by an average of $2 per claim through time and (paper) circulation costs.
- Reduction in fraud and errors.
- Faster claim processing times.
- Integrated payment processes reduce operational delays.
Cost Savings from Time & Attendance Tracking and Payroll Automation
From Less Payroll Leakage
Savings Drivers:
- Synchronizing pay scenarios and overtime rules with payroll calculations.
- Centralized data provide clear visibility into employee attendance, work hours, work locations, benefits, leave days, expense claims, and payment statuses.
- Integration of time and payroll ensures processing accuracy and compliance, reducing errors and leakage.
From Better Overtime Management
Savings Drivers:
- Accurate Time Tracking minimizes unintentional overtime errors.
- Optimized Scheduling and Workforce Management based on real-time insights enable better staffing decisions.
- Automated tracking ensures adherence to overtime policies.
- Reduced Time Theft due to biometric tracking & mobile clock-ins.
From Mitigation of Compliance Risks
Savings Drivers:
- Reduced penalties and fines for non-compliance.
- Simplified audit preparation and reduced audit fees.
- Secure record-keeping strengthens legal defense.
Cost Savings from Strategic Workforce Management
From Recruitment Automation
Savings Drivers:
- Streamlined candidate matching and shortlisting.
- Faster and more efficient candidate screening and selection incl. best fit recommendations.
- Improved candidate experience reduces drop-off rates.
- Automated communication and letters based on pre-defined templates.
- Enhanced decision-making with metrics tracking, analytics and AI-driven tools.
From Better Retention & Turnover Reduction
Savings Drivers:
- Autonomy and transparency drive employee satisfaction.
- Surveys & feedback give insight into employee morale.
- Career development opportunities and goal alignment.
- Effective succession planning minimizes disruption.
- Predictive analytics enables timely interventions.
Revenue Increase from Productivity Gains
Savings Drivers:
- Boosted employee accountability and engagement.
- Real-time feedback improves performance.
- Structured project management ensures timely goal achievement.
From Advanced Data Analytics
Data centralization allows harnessing a vast repository of HR information with just a mouse-click. That on-demand access to real-time, actionable insight supports HR teams and managers to make data-driven, strategic decisions that enhance operational effectiveness, workforce planning, and organizational strategy.
Savings Drivers:
- Report access online saves report creation time and distribution costs.
- Custom reports and dashboards visualize and interpret data across multiple functions and angles.
- Consulting-style reports reveal talent movement, skill gaps, and organizational growth opportunities
- Automated tax filings, audits, and regulatory submissions with standardized, up-to-date reporting.
From Enhanced Training Management & Online Learning
Savings Drivers:
- Targeted training programs based on competency gaps and objectives.
- Integrated tracking of participation, costs, and effectiveness enable focus on high-return programs.
- Personalized learning paths tailored to employees’ skills, job requirements, and career goals.
- eLearning platforms as interactive, flexible, and cost-efficient training solutions.
More Benefits of Modern HR Systems
AI-Powered Automation
The integration of AI tools amplifies the automation in HRIS systems, further enhancing existing capabilities through intelligent systems that interpret data, generate insight, and take proactive action based on predictive models.
According to McKinsey’s “The State of AI in Early 2024” survey, the adoption of generative AI in HR helps companies reduce costs by 10-20% and increase revenue by 5-10%, while analytic AI adoption results in cost savings of 10-20% and an average revenue increase of 10%.
Mobile HR Apps
Mobile HR apps empower employees and managers with the flexibility to access HR tools anywhere, anytime, allowing them to perform essential HR tasks—from checking payslips to requesting time off, and more— directly from their devices. This ease of access supports both efficiency and autonomy while offering a smooth, responsive interaction with HR.
In a conservative estimate, if each employee saves just 5 minutes per week using a mobile HR app, a company with 1,000 employees would reclaim 250,000 minutes—or 4,167 hours—of valuable time every year!
Cloud-Based Scalability, Efficiency & Security
Cloud-based HRIS systems offer unmatched scalability, allowing businesses to expand capacity and add new features as they grow. Beyond cost-effective scaling these platforms strengthen data security, reduce maintenance costs, and give organizations access to the latest HR technology.
Transitioning to a cloud-based HRIS can reduce IT costs by an estimated 20-30% while enhancing operational flexibility and security.
Assessing the Costs of a Cloud-based HRIS Solution
A cost analysis for a cloud-based HRIS Software provides a comprehensive overview of the total cost of ownership, factoring in both initial and long-term costs associated with subscription, system implementation, maintenance, and internal change management efforts. Below are the primary cost components in today’s cloud-based HR environment:
Subscription Fees
Cloud-based HRIS platforms operate on a subscription model. For example, DataOn’s SunFish HR operates on a subscription model, billed six months upfront with a three-year contract. This fee covers licensing, support, updates, hosting, and maintenance, eliminating the need for extensive internal IT infrastructure. The fee typically varies depending on the number of employees and administrators as well as the functions & features chosen.
Internal Costs
Beyond vendor fees, businesses should account for internal costs, such as:
- Data Preparation: Reviewing, formatting, and migrating employee data.
- Training & Adoption: Onboarding staff, maintaining user guides, and ongoing education.
- Change Management: Adjusting workflows, managing productivity dips, and ensuring smooth adoption.
Implementation & Customization
Implementation costs, as provided by the vendor, should encompass all necessary system setup and deployment expenses, and cover consulting, requirements assessment, configuration, data migration, and user training. Customization may be required for tailored workflows, forms, or third-party integrations.
Optional Hardware
Some companies may need additional equipment / hardware, such as attendance-recording devices, which incur an initial set up cost. However, SunFish’s mobile HR app can reduce or eliminate this need.
Calculating Your ROI
Analysing the benefits and costs presented above allows an estimation of the ROI to help you understand how long it would take your company to recover the investment in its HRIS platform.
The ROI is usually looked at over a period of time—for example, 3 or 5 years—and is calculated by dividing the total net benefits by the total costs over the three-year period. To express ROI as a percentage, multiply the result by 100. Here’s the formula:
ROI of HRIS: Balancing Measurable Results and Intangible Impact
It’s important to note that the benefits and ROI of any HRIS implementation will vary depending on the unique needs of each business, industry, and vendor solution. Although no standard formula can universally predict the benefits, a structured analysis can provide a realistic projection of expected outcomes.
Additionally, as with any investment justification, the focus is usually on benefits that can be quantified and therefore a ROI can be calculated. However, there are many intangible benefits that are equally important but harder to measure. Some of these benefits include:
It creates opportunities to develop and implement better retention or employee engagement programs.
It gives greater independence and self-agency to employees, connecting them more to their roles and purpose.
It improves transparency and communication, which builds trust and increases employee happiness with the company.
It minimizes errors, potential pitfalls, and delays, protecting your company’s reputation and brand.
Even though these intangible benefits are not included in the ROI equation, they should still be part of the conversation when explaining an HRIS platform’s inherent value and communicated to all stakeholders to gain full support for the implementation.
Interested in a full explanation of the Benefits, Costs and ROI of our SunFish HR platform?
Then download our complete ROI eBook
